Privacy Policy

Last Updated: January 2025

1. Introduction

Quantum Horizons ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website quantumhorizons.org and use our services.

By accessing or using our website, you agree to the terms of this Privacy Policy. If you do not agree with the terms, please do not access the website.

2. Information We Collect

2.1 Information You Provide

We collect information that you voluntarily provide when you:

• Fill out contact forms (name, email address, subject, message content)
• Subscribe to our newsletters or updates
• Communicate with us via email or other channels
• Submit article proposals or research collaboration inquiries

2.2 Automatically Collected Information

When you visit our website, we automatically collect certain information about your device and browsing behavior, including:

• IP address and approximate geographic location
• Browser type and version
• Operating system
• Pages visited, time spent on pages, and navigation paths
• Referring website URLs
• Date and time of access

2.3 Cookies and Tracking Technologies

We use cookies and similar tracking technologies to enhance user experience, analyze website traffic, and understand user preferences. Cookies are small text files stored on your device. You can control cookie preferences through your browser settings, though disabling cookies may affect website functionality.

3. How We Use Your Information

We use collected information for the following purposes:

• Communication: Responding to inquiries, providing requested information, and maintaining correspondence
• Website Improvement: Analyzing usage patterns to enhance content, functionality, and user experience
• Research: Understanding audience interests to develop relevant educational content
• Security: Detecting and preventing fraudulent activity, security breaches, and technical issues
• Legal Compliance: Meeting legal obligations and enforcing our terms of service
• Analytics: Generating statistical reports on website performance and visitor demographics

4. Information Sharing and Disclosure

We do not sell, trade, or rent your personal information to third parties. We may share information in the following limited circumstances:

• Service Providers: With trusted third-party service providers who assist in website operations, analytics, or communications (subject to confidentiality agreements)
• Legal Requirements: When required by law, court order, or governmental authority
• Protection of Rights: To protect our rights, property, safety, or the rights of others
• Business Transfers: In connection with mergers, acquisitions, or asset sales (with continued privacy protection)

5. Data Security

We implement reasonable technical and organizational security measures to protect your information from unauthorized access, alteration, disclosure, or destruction. These measures include:

• Encryption of data transmission using SSL/TLS protocols
• Regular security assessments and updates
• Restricted access to personal information on a need-to-know basis
• Secure data storage with backup and recovery procedures

However, no method of transmission or storage is completely secure. While we strive to protect your information, we cannot guarantee absolute security.

6. Your Rights and Choices

Depending on your jurisdiction, you may have the following rights regarding your personal information:

• Access: Request copies of personal information we hold about you
• Correction: Request correction of inaccurate or incomplete information
• Deletion: Request deletion of your personal information (subject to legal obligations)
• Objection: Object to processing of your information for certain purposes
• Restriction: Request restriction of processing under certain circumstances
• Portability: Request transfer of your information in a structured, machine-readable format
• Withdrawal of Consent: Withdraw consent where processing is based on consent

To exercise these rights, please contact us at info@quantumhorizons.org. We will respond to requests within a reasonable timeframe consistent with applicable law.

7. Data Retention

We retain personal information for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required by law. Contact form submissions and correspondence are typically retained for three years. Website analytics data may be retained longer in aggregated, anonymized form.

8. International Data Transfers

Your information may be transferred to and processed in countries other than your country of residence. These countries may have different data protection laws. We ensure appropriate safeguards are in place to protect your information in accordance with this Privacy Policy.

9. Children's Privacy

Our website is not directed to children under 13 years of age. We do not knowingly collect personal information from children. If you believe we have inadvertently collected information from a child, please contact us immediately for removal.

10. Third-Party Links

Our website may contain links to external websites not operated by us. We are not responsible for the privacy practices of third-party websites. We encourage you to review privacy policies of any external sites you visit.

11. Changes to This Privacy Policy

We may update this Privacy Policy periodically to reflect changes in our practices, technology, legal requirements, or other factors. We will post the updated policy on this page with a revised "Last Updated" date. Significant changes will be communicated through prominent website notices or email notifications.

12. Contact Information

If you have questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us:

Quantum Horizons
50 Trinity Street
Cambridge CB2 1TB
United Kingdom

Email: info@quantumhorizons.org
Phone: +44 20 7946 7832

13. GDPR Compliance (EU/EEA Residents)

If you are located in the European Union or European Economic Area, you have additional rights under the General Data Protection Regulation (GDPR), including the right to lodge a complaint with your local supervisory authority.